I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, as well as other provisions of data protection law, is:

Emschergenossenschaft und Lippeverband
Kronprinzenstraße 24
45128 Essen
Germany
Tel.: (0201) 104-0
Email: info@eglv.de
Website: www.eglv.de

II. Contact to the data protection officer

Emschergenossenschaft und Lippeverband
Kronprinzenstraße 24
45128 Essen
Germany
Email: datenschutz@eglv.de

III. General information on data processing

1. Extent of the processing of personal data

As a matter of principle, we only process the personal data of our users if this is necessary to provide a functional website and our contents and services. The processing of personal data of our users takes place only after the user has provided consent. An exception applies in those cases where prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. (a) EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 (1) lit. (c) GDPR serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. (d) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 (1) lit. (f) GDPR serves as the legal basis for processing.

3. Data erasure and storage Duration

The personal data of the data subject will be erased or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if this has been provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or erasure of data also takes place if a storage period prescribed by the aforementioned standards expires, unless there is a Need for further storage of the data for the conclusion or fulfilment of a contract.

IV. Provision of the website and creation of log files

1. Description and extent of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected: the IP address of the user, the date and time of access and the destination of the call.
The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.

2. Legal basis for the data processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. (f) GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. To this end, the IP address of the user must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. The data also serves towards optimizing the website and ensuring the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing pursuant to Art. 6 (1) lit. (f) GDPR also lies in these purposes.

4. Duration of storage

The data will be erased as soon as it is no longer required to achieve the purpose for which it was collected. If the data are collected for the purpose of providing the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest. Additional storage is possible. In this case, the IP addresses of the users are erased or masked, so that an assignment of the calling client is no longer possible.

5. Possibility of objection and Elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of Cookies

1. Description and extent of the data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break. We also use cookies on our website which enable an analysis of the user’s surfing behaviour.

The user data collected in this way is pseudonymised by means of technical precautions. It is therefore no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the users.

2. Legal basis for data processing

The legal basis for the processing of personal data using technically-necessary cookies is Art. 6 (1) lit. (f) GDPR.

3. Purpose of the data processing

The purpose of using technically-necessary cookies is to facilitate the use of websites for users. Some functions of our website cannot be provided without the use of cookies. For these, it is necessary that the browser is recognized even after a page break.

The user data collected by means of technically-necessary cookies is not used to create user profiles.

For these purposes, our legitimate interest also lies in the processing of personal data pursuant to Art. 6 (1) lit. (f) GDPR.

4. Duration of storage, objection and elimination possibilities

Cookies are stored on the user’s computer and transmitted from this to our site. As a user, therefore, you also have full control over the use of cookies. You can disable or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be erased at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all functions of the website in full.

VI. Newsletter

1. Description and extent of data processing

You can subscribe to a free newsletter on our website. When registering for the newsletter, the data from the input mask is transmitted to us.

The following data is also collected upon registration: IP address of the calling computer and date and time of registration. In the course of the registration process, your consent is obtained for the processing of the data and reference is made to this privacy policy.

In connection with data processing for the sending of newsletters, there is no disclosure of data to third parties. The data will be used exclusively for sending the Newsletter.

2. Legal basis for the data processing

The legal basis for the processing of the data after the user has registered for the newsletter is the presence of the user consent pursuant to Art. 6 (1) lit. (a) GDPR.

3. Purpose of data processing

The collection of the user’s data serves towards delivery of the newsletter.

4. Duration of storage

The data will be erased as soon as it is no longer required to achieve the purpose for which it was collected. The user’s data is therefore stored for as long as the subscription to the newsletter is active.

5. Possibility of objection and Elimination

Subscription to the newsletter can be cancelled at any time by the user concerned. For this purpose there is a corresponding link in every newsletter.

VII. Contact form and email contact

1. Description and extent of data processing

There is a contact form on our website which can be used for electronic contact. If a user takes Advantage of this option, the data entered in the input mask will be transmitted to us and stored. This data is: First name, last name, email address, subject and message.

At the time the message is sent, the following data is also stored: IP address of the user and date and time of registration. Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted by email will be stored. In this context, the data will not be disclosed to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for the data processing

The legal basis for the processing of data is the presence of the user’s consent pursuant to Art. 6 (1) lit. (a) GDPR.

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 (1) lit. (f) GDPR.

3. Purpose of data processing

The processing of the personal data from the input mask serves only towards processing the Establishment of contact. In the event of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be erased as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and that sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the facts in question have been conclusively clarified.

The additional personal data collected during the sending process will be erased after a period of seven days at the latest.

5. Possibility of objection and Elimination

The user has the possibility to revoke his consent at any time to the processing of personal data. If the user contacts us, he may object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of establishing contact will be erased in this case.

VIII. Use of social media plug-ins

1. Use of Facebook components

We use components of the provider facebook.com on our site. Facebook is a service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.

Each time you visit our website, which is equipped with such a component, this component causes the browser you are using to download a corresponding representation of the Facebook component. Through this operation, Facebook is informed about which specific page of our website is currently being visited by you.

If you access our site while logged in to Facebook, Facebook uses the information collected by the component to identify which specific page you are visiting and assigns this information to your personal account on Facebook. For example, if you click the “I like” button or make comments, this information is transmitted to your personal user account on Facebook and stored there. Further to this, the Information that you have visited our site will be forwarded to Facebook. This happens regardless of whether you click on the component or not.

If you want to prevent this transmission and storage of data about you and your behaviour on our website through Facebook, you must log out of Facebook before you visit our site. The Facebook privacy notices provide more detailed information, in particular on the collection and use of data by Facebook, on your rights in this regard and on the setting options for the protection of your privacy: https://de-de.facebook.com/about/privacy/

An overview of the Facebook plugins can be found at https://developers.facebook.com/docs/plugins/

2. Use of Twitter components

We use components of the provider Twitter on our site. Twitter is a service of Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA.

Each time you visit our website, which is equipped with such a component, this component causes the browser you are using to download a corresponding representation of the Twitter component. Through this operation, Twitter is informed about which specific page of our website is currently being visited by you.

We have no influence on the data Twitter collects thereby, nor on the extent of the data collected by Twitter. As far as we know, Twitter collects the URL of the respective website accessed and the IP address of the user but does not use it for any other purposes than to display the Twitter component. Further information in this regard can be found in Twitter’s privacy policy at http://twitter.com/privacy.

You can change your privacy settings in the account settings at http://twitter.com/account/settings.

3. Use of YouTube components

On our website we use components (videos) from the company YouTube, LLC 901 Cherry Ave, 94066 San Bruno, CA, USA, a company of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA.

Here we use the option” – extended data protection mode -” provided by YouTube.

When you access a page that has an embedded video, it connects to the YouTube servers and displays the content on the website by notifying your browser.

According to information provided by YouTube, in “- extended privacy mode -” data is only transmitted to the YouTube server, in particular which of our websites you have visited, when you watch the video. If you are logged in to YouTube at the same time, this information will be associated with your Membership account on YouTube. You can prevent this by logging out of your membership account before visiting our website.

Further information about data protection at YouTube is provided by Google via the following link: https://www.google.de/intl/de/policies/privacy/

IX. Web analysis by Etracker

We use the services of etracker GmbH from Hamburg, Germany for the analysis of usage data. Cookies are used thereby which enable a statistical analysis of the use of this website by its visitors and the display of usage-related content or advertising. Cookies are small text files that are stored by the Internet browser on the user’s end device. etracker cookies contain no information that makes it possible to identify a user.

The data generated by means of etracker is processed and stored by etracker exclusively in Germany on behalf of the provider of this website and is thus subject to the strict German and European data protection laws and standards. etracker has been independently audited, certified and awarded the privacy seal.

Data processing is carried out on the legal basis of Art. 6 (1) lit. (f) (legitimate interest) of the EU General Data Protection Regulation (EU GDPR). Our legitimate interest consists in the optimization of our online offer and our web presence. Since the privacy of our visitors is particularly important to us, the IP address at etracker is anonymised as early as possible and login or device IDs at etracker are converted into a unique key that is not assigned to a person. etracker does not use it for any other purpose, combine it with other data or pass it on to third parties.

You can object to the aforementioned data processing at any time, to the extent that it is personal data. Your objection has no adverse consequences for you.

Further information on data protection at etracker can be found here: https://www.etracker.com/datenschutz/

X. Rights of the data subject

1. Right of Access

You can ask the controller to confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the controller:

(1) the purposes for which the personal data is processed;
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you has been or is still being disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, the criteria for determining the storage period;
(5) the existence of a right to have personal data concerning you rectified or erased, a right to have processing restricted by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the origin of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making, including profiling in accordance with Art. 22 (1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transmitted to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transmission.

2. Right to rectification

You have a right of rectification and/or completion with respect to the data controller if the personal data processed concerning you is incorrect or incomplete. The controller has to carry out the rectification without delay.

3. Right to restriction of processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

(1) if you dispute the accuracy of the personal data concerning you for a period of time that enables the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need it to assert, exercise or defend legal claims, or
(4) if you have filed an objection to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller prevail over your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed with your consent – apart from being stored – or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

If the processing restriction has been imposed according to the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Erasure obligation

You may request that the controller erase the personal data relating to you without delay and the controller is obliged to erase this data without delay if one of the following reasons applies:

(1) The personal data concerning you is no longer required for the purposes for which it was collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6 (1) lit. (a) or Art. 9 (2) lit. (a) GDPR and there is no other legal basis for the processing.
(3) You file an objection against the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The erasure of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6)  The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the erasure of all links to this personal data or of copies or replications of this personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary

(1) to exercise freedom of expression and information;
(2) to fulfil a legal obligation whereby the processing is required under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;
(3) for reasons of public interest in the area of public health pursuant to Art. 9 (2) lit. (h) and (i) and Art. 9 (3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the law referred to under section (a) is likely to render impossible or seriously impair the attainment of the objectives of such processing, or
(5) to assert, exercise or defend legal Claims.

5. Right to notification

If you have exercised your right to have the controller rectify, erase or restrict the processing, he/she is obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.

You have a right with respect to the controller to be informed about these recipients.

6. Right to data portability

The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

7. Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you which takes place in accordance with Art. 6 (1) lit. (e) or (f) GDPR; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Directive 2002/58/EC notwithstanding, you have the option to exercise your right of objection in relation to the use of information society services by means of automated procedures that use technical specifications.

8. Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent up to the Point of revocation.

9. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

Our supervisory authority is the
North Rhine-Westphalia State Commissioner for Data Protection and Freedom of Information, Kavalleriestr. 2 – 4, 40213 Düsseldorf